subject_line
Calendar Request Form
Please note:
*
Weddings
are calendared through the Pastor's Office.
*
Changes/Cancelations
require a
Calendar Change Form
.
*
Requests for Facilities Use
for other than PHBC must be submitted to the Executive Pastor.
*
Christian Activites Center
(CAC) requests must also be submitted to the Executive Pastor.
No calendar request should be considered APPROVED until you receive confirmation that it's been added to the master calendar
.
Submitted By:
*
Today's Date:
*
On behalf of:
Your Email Address:
*
Please confirm email address:
*
Activity / Event Information
Name of Activity/Event:
*
Description of Event:
Day and Date of Event:
*
For ongoing events, end date
For ongoing events, skip date(s)
# of People Expected:
Time of Activity: (beginning time and end time)
*
Requested Place of Activity:
*
Cost to participate
Contact Information
Person in Charge:
*
Phone Number(s):
*
Email Address:
Other Information Regarding Contact Person:
Set-Up Information (please give all details; due at least 7 working days before event date)
Special Instructions / Description of Set-Up Desired: (chairs, tables, trash cans, etc.)
Please attach a diagram of your preferred set-up, if needed.
Audio-Visuals Needed (You are responsible for reserving items from the Discipleship Office.)
Do you need a sound technician for this activity/event? (cost of $25 per hour)
Yes
No
Please list any special needs regarding sound, video, etc.:
Transportation
Do you need a van/bus for this activity/event?
Yes
No
If yes, how many will need transportation?
Food Service Request (Request must be approved by Hostess, 7 days notice is required)
Do you need PHBC food/kitchen services for this activity/event?
Yes
No
What type of service is requested? (Check all that apply.)
Snack
Lunch
Dinner
Banquet
Dessert
Beverages
# of reservations? (Exact # to be confirmed 7 days in advance; you will be charged for that #)
Requested Menu / Food Items:
Requested Cost:
If catered, by whom?
Budget Account to be Charged (if known) or Person to be billed
A request for any paper goods needed for this activity/event must be submitted to the church hostess using this form:
REQUEST FOR KITCHEN SERVICES AND/OR SUPPLIES
.
Childcare (Request must be approved by Paid ChildcareCoordinator; 7 days notice is required)
Is childcare needed for this activity/event?
Yes
No
Childcare provided from - beginning time and end time:
# Babies
# Preschoolers
# Grades 1-5
Registration
Deposit required?
Yes
No
Amount:
Beginning date:
Ending date:
Publicity
What information do you want in the ABN? Chimes? Website? On-line calendar?
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