SUNY Student Assembly Fall Conference 2024

November 15th - 17th, 2024

Marriott Syracuse Downtown

100 E. Onondaga Street.,

Syracuse, NY 13202

Deadline to register is November 4, 2024.

The Student Assembly will host an in-person Fall Conference and General Assembly meeting in Syracuse, NY during the weekend of November 15th, 2024.

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Thank you for your interest in attending the SUNY Student Assembly's Fall Conference. To register, please fill out the information below.

Contact Person

Only have one person per campus fill out this form.

Anyone can fill out the form (voting delegate, non-voting delegate, or advisor). We are collecting this general information in case we have any questions.

Please note: If you are attending the conference, you also need to fill in your name later into the correct category so that you are registered for conference.

Campus *

Student Government Primarily Represents: *

Name *

Email Address *

Phone *

Registration

Voting Delegates for the General Assembly Meeting:

Please indicate if this registrant will represent your campus as a voting delegate and participate in the General Assembly meeting on Saturday, November 16th at 11am.

Each SUNY institution is guaranteed at least one voting delegate, and institutions that exceed the full-time 4,000 equivalent student membership receives an additional voting delegate. To determine the number of voting delegates your campus is entitled to, please visit this link.

Official voting delegates are allowed to designate an alternate in cases where the official voting delegate is not able to participate in-person during voting. An alternate is not considered a proxy and has all the voting rights assigned to a representative.

**Note: If you are unsure of the number of voting delegates your campus is entitled to for 2024, please visit this link or email Geraldine.Gutierrez@suny.edu

.

Name (First Last) *

Registration Type: *

Anticipated Graduation Date *

Major *

Status: *

Member of your Campus Student Government? *

Student Government Position Title:

Email Address: *

Cell Phone Number: *

Do you require additional fields? *

.

Name (First Last) *

Registration Type: *

Anticipated Graduation Date *

Major *

Status: *

Member of your Campus Student Government? *

Student Government Position Title:

Email Address: *

Cell Phone Number: *

Do you require additional fields? *

.

Name (First Last) *

Registration Type: *

Anticipated Graduation Date *

Major *

Status: *

Member of your Campus Student Government? *

Student Government Position Title:

Email Address: *

Cell Phone Number: *

Do you require additional fields? *

.

Name (First Last) *

Registration Type: *

Anticipated Graduation Date *

Major *

Status: *

Member of your Campus Student Government? *

Student Government Position Title:

Email Address: *

Cell Phone Number: *

Do you require additional fields? *

.

Name (First Last) *

Registration Type: *

Anticipated Graduation Date *

Major *

Status: *

Member of your Campus Student Government? *

Student Government Position Title:

Email Address: *

Cell Phone Number: *

Do you require additional fields? *

.

Name (First Last) *

Registration Type: *

Anticipated Graduation Date *

Major *

Status: *

Member of your Campus Student Government? *

Student Government Position Title:

Email Address: *

Cell Phone Number: *

Do you require additional fields? *

.

Advisor Registration

Advisor(s) attending with their SGA:
Advisors are not required to attend with their SGA, however, we understand many campuses require a campus liaison to travel with student clubs. Please indicate here if an advisor will attend the conference.

	Name	Email Address	Cell Phone Number
Advisor 1	Name	Email Address	Cell Phone Number
Advisor 2	Name	Email Address	Cell Phone Number

Accessibility & Accommodations

The Student Assembly and SUNY System Administration are committed to ensuring a fair and accessible Student Assembly election.

Do you or someone else participating on behalf of your campus have special accessibility requirements or accommodation requests? *

Any student who is concerned with accessibility issues or who would like to request a disability or religious accommodation should contact AccessibleSUNYSA@suny.edu for any accommodation issues. SUNY System Administration will work collaboratively with the Student Assembly on responding to any requests or concerns.

Please submit requests by October 1st, 2024 to ensure sufficient review time.

Payment

Registration rate:

Student Rate:

$190 - (Sept 16th - 23rd)

$215 - (Sept 23rd - Oct 14th)

$230 - (Oct 14th - 28th)

$250 - (Oct 28th - Nov 4th)

This rate does not apply to current Student Assembly Officers, Representatives, or Cabinet Members. Anyone attending in those capacities should fill out the internal registration form.

Advisor Rate: $150

While Advisors are not required to attend, many campuses require students be accompanied by their assigned advisor. The Advisor fee will cover meals provided during the conference.

Please enter the number of each registration below: *

	Register Student: $190 - (Sept 16th - 23rd)
	$215 - (Sept 23rd - Oct 14th)
	$230 - (Oct 14th - 28th)
	$250 - (Oct 28th - Nov 4th)
	Register Advisor: $150

Current Total:

$0.00

Registration Policy:
Due to our contractual agreements with various vendors, once you register for the conference, you will be required to pay the registration fee even if you do not attend. If you are not able to attend, you may send someone else in your place. Registration fees are only for conference attendance and meals, NOT for lodging.

All payments must be received and postmarked by November 14th.

Payment Policy:

Registration fee payment is required prior to conference in order to attend. We accept checks or purchase orders from your campus.

Please make checks payable to: SUNY System Administration

Please mail checks to: Geraldine Gutierrez, Interim Director of Student Engagement, SUNY Administration, 353 Broadway, T-1007, Albany, NY 12246

PLEASE NOTE: THERE ARE NO REFUNDS.

Hotel Information

*

I am responsible for booking my own lodging accommodations.

The Student Assembly has secured two room blocks in Syracuse at or below the state rate of $116/night. The state rate will increase to $122/night in October 2024.

Marriot Syracuse Downtown

Booking Link: https://book.passkey.com/e/50896628

Overflow block listed below:

Comfort Inn and Suites

401 7th N St, Liverpool, NY 13088

CALL the Hotel directly at (315) 451-6000 and ask for reservations under the Master Group Block "SUNY Student Assembly"

Booking Link: SUNY Student Assembly

Dietary Needs

Attendees will receive a meal selection form upon registration. Please indicate here if you have any allergies we can accommodate.

Do any of your in-person attendees have dietary concerns? *

Dietary Needs

	Name	Dietary Needs
Attendee 1	Name	Dietary Needs
Attendee 2	Name	Dietary Needs
Attendee 3	Name	Dietary Needs
Attendee 4	Name	Dietary Needs
Attendee 5	Name	Dietary Needs

**Dietary requests will be given to the caterer TWO weeks prior to conference

Questions & Comments

Please use this area to submit any questions or additional comments.

Conduct Policy

Statement:

Students participating in an event representing their campus are subject to the policies and procedures of their campus and the policies regarding personal conduct at events hosted by the SUNY Student Assembly. Violations of these policies and procedures will be reported to the SUNY Student Assembly advisor who will report the incident to their campus’ VP/Dean of Student Affairs.

Student Conduct Agreement *

I agree that my delegation and I are aware of the policy and will not violate the above while at the event.

I certify the above is accurate to my knowledge. *

clear

Draft Agenda

Friday November 15th

4:00PM Registration/Check in

5:30PM Dinner/ Networking event

8:00PM Presidents, VPs, Treasurers, Secretary, and Caucus meetings

9:00PM SUNY Trivia/ Game night

Saturday, November 16th*

8:00AM Breakfast

8:15AM Business meeting

12:00PM Lunch

1:00PM Business meeting

6:30PM Dinner/Gala

Sunday, November 17th

9:00AM Breakfast

10:00AM Keynote speaker

11:00PM Checkout

*There will be sessions all day long throughout the day on Saturday for non-voting members.

If any information needs to be edited or changed, please contact Geraldine Gutierrez at Geraldine.Gutierrez@suny.edu