65th ANNUAL CONFERENCE

April 18 - 20, 2016

Albany Marriott

Wolf Road

Albany, New York

Exhibitors Registration Form

Registration form(s) and payment are due no later than December 30, 2015

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Please complete this form to reserve your space today for the NYACCE 65th Annual Conference. This conference brings together over 350 adult educators, literacy professionals, and state education representatives and other professionals from the field of adult, continuing and community education.

COMPANY INFORMATION

Company Name *

Street Address *

Address Line 2

City *

State *

Zip Code *

Billing Office Phone Number *

Email Address *

Representatives Contact Information

Sales Representative Name *

Job Title *

Street Address *

Address Line 2

City *

State *

Zip Code *

Representatives Phone Number *

Email Address *

EXHIBITORS RESERVATION INFORMATION

Please select from the items below: *

Combination Package - $565 ($25 Savings) Includes 2 standard tables, 2 chairs, 1 full conference registration and conference meals for 1 representative + 1/2 page advertisement

Basic Package - $420 Includes 1 standard table, 2 chairs, 1 full conference registration, and conference meals for 1 representative

Additional Items: *

Tables (1) $50	Representatives (1) includes meals $85
None

Print Advertising *

Full Page (8 X10.5) $190	Half Page $120	Quarter Page (4 X 5.25) $75
None

Sponsorship opportunities

Sponsorship opportunities are available for corporate partners who want to increase their visibility and corporate name recognition among all conference attendees. Sponsors will be highlighted in the conference program for each event, be publicly acknowledged at each event and highlighted in the mobile application as a conference sponsor. This year's sponsorship opportunities include:

Sponsorship Opportunities *

Kick-off Breakfast (Tues) $475	Teacher Appreciation Luncheon (Tues) $375
Teacher Awards $150	Professional Awards Luncheon (Wed) $375
Professional Awards $150	President's Reception (Tues Eve) $500
Hospitality Room (Mon & Tues Eve) $300	Refreshment Break $325 (4 Available)
None

Other sponsorship opportuntites are available. If the following are selected you will be contacted by a member of the Conference Committee.

Bags, pens, etc. (cost of items)

Raffle or Door Prize

Current Total: (Click the "Calculate" button to show total due)

$0.00

Audio/Visual

You will be provided free access to the internet. You will be responsible for your own laptop and other technology needed. Please indicate if electricity will be needed for your display. *

Yes

No

Exhibitors Guidelines

Exhibition Space: Exhibits will be conducted in the foyers that lead conference participants between workshops and meals.

Exhibit Hours: The exhibit hall will be open to conference attendees for the following hours:

Monday, April 18, 2016 - 11:00 a.m. - 6:00 p.m.

Tuesday, April 19, 2016 - 7:30 a.m. - 5:00 p.m.

Wednesday, April 20, 2016 - 7:30 a.m. - 3:00 p.m.

Installation and Dismantling of Exhibits: Exhibits must be set up by 11:00 a.m. on Monday, April 18, 2016. Exhibitors may begin preparation at 8:00 a.m. on that day. All exhibits must be dismantled by 4:00 p.m. on Wednesday April 20, 2016. Any equipment or materials remaining past that time may be deemed as abandoned and disposed of as is deemed advisable. The Exhibitor will incur any costs.

Conference Program Materials: All participants and Exhibitors attending the conference will receive a program listing all firms who are exhibiting. To be listed in the conference program, Exhibitors must register and pay fees by December 30, 2015. All advertisements must be submitted no later than January 15, 2016 to be included in the conference program.

Call for Presenters: All Exhibitors are invited to submit a proposal to present at the conference. The Call for Presenters form is available at www.nyacce.org. The deadline for submission is December 1, 2015.

Delivery and Storage: Boxes may be delivered to the hotel no more than three (3) days prior to the start of the event. All boxes should be addressed to Albany Marriott, 189 Wolf Road, Albany, NY 12205. Boxes should be labeled: "NYACCE Conference April 18-20, 2016; to be retrieved by your name and company".

Cancellation: Cancellations must be submitted in writing to Susan Jaronski at the address on the registration form and are subject to a $75 service fee. Refunds will be mailed after the conference. No refunds will be granted after March 1, 2016.

Promotional and Raffle Items: Exhibitors are encouraged to provide promotional and raffle items to conference attendees. If you would like the opportunity to have branded notebooks, pens, or other items included in attendees' bags, or provide an item of high interest for raffles or door prizes, please contact Claudia Murphy at (914) 347-2314 or at cmurphy@swboces.org.

Responsibility for Loss or Damage: Exhibitors are reminded that the exhibit area is unsecured; therefore, it is advised that items of value not be left unattended at any time. Exhibitors will not hold the hotel, NYACCE or any associated parties responsible for any loss or damage. Exhibitors assume all responsibility for damage caused by the exhibit to persons, property or rights of other parties including: injury to floors, walls, decorations, or equipment of the hotel.

Fire Codes: All Exhibitors agree to comply with local fire codes, including keeping all walkways clear in case there is an emergency evacuation.

Please send check payable to Magellan Foundation by December 30, 2015 to:

NYACCE

c/o Susan Jaronski

Magellan Foundation

8 Airport Park Blvd., Albany Airport Park Latham, New York 12110

For additional information or assistance with your submission, please contact: Claudia Murphy, Exhibitor Liaison at (914) 347-2314 or at cmurphy@swboces.org. Please print and submit your completed form with payment by December 30, 2015! Thank you for joining us! We will see you at the NYACCE Conference!