Epworth By The Sea
IDEAS Conference Participant Registration Form
Purchase Order
June 2 - 7, 2019


Section 1: IDEAS Attendee Information

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ROOMMATES ATTENDING IDEAS:
Each person attending IDEAS in room MUST complete a separate form/roommate.


Family Members: Complete Section 3 and provide personal


Section 2: Select Building
ROOM: Room rates are calculated per night - See Table 1. Exemption Forms required with payment. Forms will not be accepted after check-in. Purchase Orders will be accepted, but must be paid by May 8, 2019. Reservations for each motel are on a first come first serve basis, based on availability.
MEAL PLANS: A Meal Plan is required for all guests staying at Epworth. See Table 2.

Select Building From Below:
TURNER LODGE IS NOW FULL
Wheelchair Accessible Room (in requested building)


Section 3: Conference Attendee Cost Calculations:


Section 4: Payment Information (For use only for school or state transactions)

My School/County will be funding my charges and payment will be received no later than May 8, 2019.
Authorization:


Section 5: Family/Guest Information: Use this section only for Epworth guests not attending conference and paid from a personal account.

Meal Plans: Rate (Non-Exempt) X No. Persons = Total due for Meal Plan


Family/Guest Payment Information For use only for personal transactions

Credit Card Type


Section 6: Reservation Form Submission
Contact Information:
Epworth By The Sea
P. O. Box 20407
St. Simons ISland, GA 31522
FAX: (912) 634-0642
Email: kmaloy@epworthbythesea.org


Lodging Form Instructions


Section 1: IDEAS Attendee Information
Fill out contact information for conference attendee
Roommates: List names of additional conference attendees sharing room with you Each conference attendee must complete a separate lodging form.


Section 2: Room Selection and Rates
Reservations for each motel are on a first come first serve basis.
Rates are calculated on a per night basis [rate x night(s)] and include GA Hotel/Motel Tax (non-exempt). Meal plans are NOT optional if staying at Epworth. Costs are calculated on a daily rate and include dinner on the date of arrival and lunch on the date of departure. * Wheelchair accessibility Turner King bed with pullout. Pitts/Booth 2 Twins or 1 King.


Table 1 -- Facility

*TURNER LODGE IS NOW FULL
*Pitts/Booth
Robertson Inn
Reynolds Apartments
Reynolds Motel


Table 2 -- Meal Plan

Adult
Youth


Section 3: Conference Attendee Cost Calculations
Enter room rate based on selections in Section 2 and supporting Table 1.
Multiply the Rate times the number of nights and enter the subtotal (split in half)
Enter the number of Meal Plans (1 required for each person staying in a room) Table 2. Multiply by the number of nights staying and enter the totals.
Add the room subtotal and the meal plan total, then Enter Total Cost for conference attendee only.
** Local Bed tax exemption. You MUST submit signed Bed Tax Exemption form (see your district procedures).
*** Payment must be made using school check or credit card and you must submit both a signed Bed Tax and State Tax (Sales) Exemption form (see your district procedures) to qualify for both state tax and local bed tax exemption. NOTE: Georgia requires a purchase order for all state-funded credit cards (state, local school districts, universities) and that are receiving state tax exemption.
Note: these rates also include a $5.00/night non-exempt State Hotel Room fee.


Section 4: Payment Information (only for school payments)
Full payment required: Make checks payable to Epworth By The Sea (preferred payment method) or charge to MasterCard/Visa/Discover. Charges will be run upon receipt of lodging reservation form.
Full payment is required at time of booking and credit card charges are run upon receipt of lodging reservation.
Purchase Orders will be accepted, but must be paid by May 8, 2019.
This section is used to calculate cost only if conference attendee's lodging is paid for on a school account. Use Section 5 if attendee is paying for lodging on a personal account (regardless if the fee is reimbursed).


Section 5: Family and Guest Information (Those staying at Epworth but not attending IDEAS.
Enter the number of Meal Plans (1 required for each person staying in a room) Table 2. Multiply by the number of nights staying and enter that total.


Section 6
Register at www.epworthbythesea.org/events/
or submit this form to Epworth By The Sea by email, mail, or FAX.
No Telephone reservations

Email: (jdavis@epworthbythesea.org)
Epworth By The Sea
P. O. Box 20407
St. Simons Island, GA 31522
FAX: (912) 634-0642

Full payment no later than May 14, 2019

Additional Information:
Cancellation Policy: Full refund on or before May 8, 2019. After May 8 the first night's rate is not refunded. Any cancellations made after May 29, 2019 will forfeit the entire rate.
Any date changes made to reservations after May 29, 2019 will not be refunded.
Lodging Questions: Contact Epworth By The Sea. Phone: 912-638-8688 or email either jdavis@epworthbythesea.org or kmaloy@epworthbythesea.org.
Confirmations will be issued by Epworth By The Sea within 72 hours.

Please submit this form online, or you may print & FAX to 912-634-0642, or mail to:
Epworth By The Sea
P. O. Box 20407
St. Simons Island, GA 31522
Reservations must be made online.
For any additional information regarding accommodations, contact June Davis:
jdavis@epworthbythesea.org or 912-638-4614

* CONFIRMATION OF YOUR RESERVATION WILL BE MAILED OR EMAILED TO YOU *
No phone reservations accepted. No pets or alcohol. Check in: 4:00 p.m. - Check out 11:30 a.m. Sometimes great opportunities are missed when too many people wait until the last minute to register. We cancel undersubscribed events so please register early. We don't want to cancel what you want!!
This form is for Epworth By The Sea ONLY.